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Intranet

How to engage your staff using your Intranet

By | Buddypress, Intranet, PHP, Web Design, Wordpress | No Comments

In this article, we’ll look at some ideas for useful things to have on your intranet and how to use these to help engage your Employees, members or Volunteers.

intranet employee engagement features

What are the benefits of engaged staff ?

  • Happy workforce ( productive workforce, helps business be more profitable)
  • Low Staff turnover ( saves money in recruitment and training)

Useful Intranet features  for employee engagement

Employee Recognition Section

Make your staff feel engaged by recognising them and their achievements ( both personal and professional ). A section on your homepage for this would really make people feel valued, and a good way for other employees to spark up a conversation with the recognised individual ( or team) Some ideas of the kind of thing to recognise:

  • An employee has a work anniversary
  • An employee is doing a Marathon for charity
  • A employee or team have delivered a great project that will help company save money
  • The works Football team are doing well

“Our Intranet features a news feed with stories of employee honors and work anniversaries, volunteering, company sponsorships and other news with links to more details. It can be a challenge sharing our culture across four states in a regulated industry. But people love reading about and seeing images of colleagues they know as well as those they’ve never met. By far we’ve gotten the most engagement posting photos of employees in Halloween costumes and celebrating Ugly Sweater Day. In a regulated industry, the simple, silly things unite us and we laugh together. ” – An Intranet Manager I interviewed that wishes to remain anonymous.

 

New Employees Section

Welcome your new employees, with a section on the homepage, linking to their staff profiles.

Suggestions

Have somewhere, that employees can easily post suggestions, to save money, to make staff more engaged, to make money and so on. Your staff are your businesses greatest asset ( often the ones on the shop floor close to certain areas of the business can deliver great insights – that might otherwise never come to light). You could incentivise with a monthly prize for the best suggestion.

Personalisation

Display relevant content to the Intranet visitor based on one or a number of criteria ( or even let users pick what they want to see).

Displaying content based on a Persona 

E.g. one type of persona could be ‘New Starter’ , are there any important documents they need to read, are their specific forms they might need to fill ( eg bank details so they can get paid on time).

If your a large organisation (with multiple locations across the globe) you might want display things based on the location, or the team ( maybe HR need to see something different to IT and so on).

Allowing Users to pick content they are interested in

You can let users pick some of the content they are interested in and have it displayed prominently for them.

 

Are you looking to have an intranet developed or would like to upgrade / improve your existing Intranet ? Get in touch we’re experts in this area.

 

Using WordPress as a Company Intranet

By | Intranet, PHP, Web Design, Wordpress | No Comments

planning a WordPress Intranet

WordPress can be a great choice as a company / staff Intranet, but it’s important to first define what features you need. Then to either code the features or choose plugins to use / customise.

Being a programmer, I think WordPress is an excellent intranet choice, the WordPress API allows you to customise things to how you want.

In this article I’ll later discuss some useful plugins for some of the main features.

Common features of a staff intranet

There are many possible features an Intranet website can have, these are probably the ones that nearly all Intranets will need.

  • Company news
  • Knowledge base / Document management System
  • Staff Directory and Profiles

Other features a company Intranet may need:

  • Forms ( online / downloadable printable forms )
  • Staff Events Calendar
  • Blog/s
  • HR section (policies and the like )
  • Social network features (such as groups, group threads, user to user messaging )
  • WordPress integration with Microsoft Active Directory (if you choose WordPress and your on a windows network)

Look and feel and navigation

This is down to preference, but some things to consider are:

  • Company branding
  • A good homepage will have latest news prominently displayed.
  • Good navigation and Search feature to allow staff to navigate to the things that important to them.

 

How to achieve the main Intranet features with WordPress

 

Document Management

WordPress has basic document management built into it as standard through the media library, which for many organisations will do what you need.

For basic Document Management on an Intranet you need to ability to:

  • Upload a file and store it
  • Generate a link to the file that can be used anywhere on the Intranet (allowing easy access)

Once you have this functionality you can create pages and put the documents on the pages, eg you might have a HR (Human Resources) section that has a policy documents page (just add the links to the page). Go to the file in the media library and get the link like in the image below:

If you want to go further, an example might be wanting to have review dates for documents. So you can guarantee that policies and training documents etc are upto date, then a good starting point is the WP Document Revisions Plugin (you’ll need to customise it alittle for review date functionality):

https://wordpress.org/plugins/wp-document-revisions/

Company News

The blog feature of WordPress can be used for posting articles on any topic. If you want to create a company news section, a simple way is to create a category type of ‘company news’ and then add this to any post you want to have in the company news section.

E.g if I wanted a Javascript posts section on my website I could create ‘javascript’ category and then all the javascript posts are on this page: http://www.green-box.co.uk/category/javascript/ ( so long as i tag each post with that category ).

You probably want this also on your homepage, todo this alter the template for the homepage and drop in something like below or use a widget if you have widget areas and don’t want to touch any code https://en-gb.wordpress.org/plugins/category-posts/ .

Staff Directory and Profiles

There are many plugins for creating staff directories, this depends on your needs. A straightforward one is Ultimate member:

https://wordpress.org/plugins/ultimate-member/

Another good one (with lots of features), is Buddypress. This one might be overkill if you want basic staff directory. It has member features for creating a social network – such as groups, member to member messaging and so on.

https://en-gb.wordpress.org/plugins/buddypress/

Conclusion

I hope this gives you some insight in creating an Intranet with WordPress. Although I’ve only touched on some of the basic features here.

If you’re planning an Intranet or would just like to know more, enter your email below to receive my free pdf which goes into much more depth on creating some other features that you might find useful things like:

  • being able to easily create forms
  • integrating WordPress with Microsoft Active Directory

If you’d like my free PDF on Intranet Development with WordPress please enter your email below:

please email me on [email protected]